AMPHITHEATER
PUBLIC SCHOOLS
Tucson,
Arizona
MINUTES OF
REGULAR PUBLIC MEETING OF GOVERNING BOARD
Place, Date and Time
of Meeting
701 West Wetmore Road, July 9, 2001, 6:00 p.m.
Board Members Present
Dr. Kenneth Smith,
President
Dr. Kent Barrabee, Member
Mike Prout, Member
Mary Schuh, Member – Acting Clerk
Board Member Absent
Nancy Young Wright,
Vice President/Clerk
Central
Administrators Present
Dr. Vicki M.
Balentine, Superintendent
Dr. Richard Hooley,
Associate Superintendent
Constance Cigliana,
Director of Finance
OPENING OF MEETING
Call to Order
and Signing of Visitors Register
Dr. Kenneth Smith called the meeting to order.
Items 8 and 9 were reversed. There were no objections.
EXECUTIVE SESSION
1. Motion to Recess Open Meeting and Hold an
Executive Session
Dr. Smith announced
that the Board would recess open meeting and hold an executive session for:
A.
Discussion of Employment and Salary of the Superintendent, Pursuant to
A.R.S. § 38-431.03(A)(1);
B. Discussion and Consideration
of Confidential Vendor Proposals Submitted for Extended Learning and Child Care
Programs and Administrative Summaries of the Same, Pursuant to A.R.S. §
38-431.03(A)(2) and A.C.C. R7-2-1045(B).
A motion was made by Dr. Barrabee, seconded by Mrs. Schuh and passed unanimously, 4-0, that the Board recess into executive session. The time was 6:01 p.m.
OPEN SESSION
Reconvening of Meeting and Signing of
Visitors Register
Following the executive session, Dr. Smith reconvened the meeting at 7:02 p.m., and asked members of the audience to sign the visitors register. Procedures for addressing the Board were described.
PUBLIC COMMENT
Gary Benoit addressed the Board regarding the timeliness of
the acceptance of bid for contract for learning and child care programs. Tom Moser spoke regarding teacher
compensation.
INFORMATION
2. Announcement of Date and Place of Next
Meeting
Dr. Smith announced the next regular meeting of the
Governing Board: Tuesday, August 14,
2001,
6:30 p.m., at Wetmore Center, 701 West Wetmore.
CONSENT AGENDA
Mrs. Schuh moved to approve the consent agenda, with the
exception of items F and K, to be considered separately. The motion was seconded by Dr. Barrabee and
passed unanimously, 4-0.
Appointment of personnel is effective, provided all district, state and
federal requirements are met.
Item F: A motion was
made by Dr. Barrabee to accept item F, authorizing the District administration
to negotiate a contract with the approved vendor, Community Extension
Programs. The motion was seconded by
Mrs. Schuh and passed unanimously, 4-0.
Item K: Dr. Smith
moved that the contract for the Superintendent be approved as printed. The motion was seconded by Mr. Prout and
passed unanimously, 4-0.
A. Approval of
Minutes
Minutes of the June
26, 2001 Governing Board meeting were approved.
B. Appointment of
Personnel
Certified and
classified personnel were appointed, as listed in Exhibit 1.
C. Personnel
Changes
Certified and
classified personnel changes were approved, as listed in Exhibit 2.
D. Leave(s) of
Absence
A classified leave of
absence was approved, as listed in Exhibit 3.
E. Separation(s) and
Termination(s)
Certified and classified
personnel separations were approved, as listed in Exhibit 4.
F. Acceptance of Bid for Contract for Extended Learning and Child Care Programs; Authorization of District Administration to Negotiate a Contract with Approved Vendor
Amphitheater School
District had sought proposals from third-party organizations to provide before-
and after-school services to students and their families. These services include supervised child
care, play/learning programs, preschool programs, intersession classes, and summer
school classes. A notice of Request for
Proposals (RFP) was issued on April 23, 2001, and a pre-proposal meeting was
held May 8, 2001. Vendors raised issues
and concerns that they had via correspondence.
The following organizations submitted proposals: Community Extension Programs, Inc.; Extended
School Programs, Inc.; Medallion School Partnerships, Inc.; and the YMCA of
Metropolitan Tucson.
The RFP provides that
the district will contract with the qualified organization whose proposals are
deemed to be most advantageous to the district. Selection is based primarily on information submitted regarding
the provider organization, their staff experience, the organization’s
capability to provide services to the District’s populace, their program
descriptions, the fees proposed to be charged by the provider, and the cost
impact to the District.
The Board approved the acceptance of the bid of Community Extension
Program, Inc. for contract for extended learning and child care programs and
authorized the District administration to negotiate a contract with same. (See motion at beginning of consent agenda.)
The Board approved
the following textbooks, which had been on display to the public for 60 days,
in accordance with Section 15-721 of Arizona Revised Statutes:
Textbook Publisher
Into
English Hampton
Brown
High
Point Hampton Brown
The
Heinle & Heinle ESL Program Heinle & Heinle
Voices in Literature
Making Connections
H. Approval of
Out-of-State Travel
Out-of-state travel
was approved (source of funding indicated):
Judith LeWinter, Amphitheater Middle School, to attend the Gear Up Grant
Conference in Washington, D.C. in October (Gear Up Grant).
I. Acceptance of
Gifts
Donations were
accepted by the Governing Board, as listed in Exhibit 5.
J. Approval of
Vouchers
The following vouchers were approved as presented and
payment authorized:
Vo.
1052 $ 130,586.92
Vo.
1053 274,244.12
Vo.
1054 15,266.77
Vo.
1055 42,164.96
Vo.
1056 221,923.43
2001-2002
Fiscal Year
Vo.
100 $15,791.70
The Superintendent’s First Amended Contract was approved. (See motion at beginning of consent agenda.)
L. Approval of Determination of Sole Source Vendors for Student Identification Cards and Bookstore Inventory-tracking System for Ironwood Ridge High School
The following vendors were proposed as sole source providers for student
identification cards and for the
bookstore inventory-tracking system at Ironwood Ridge High School:
Authentic Data
Solutions – Student I.D. Cards (hardware, software, training)
Cost: $9,730.62
Data Systems of Arizona – Bookstore Inventory Tracking (software, licenses, scanners, installation and training)
Cost: $11,065.50
The above vendors
were chosen for the following reasons:
·
Both services were bid in the past,
were selected for and are in use at the other two District high schools.
·
Use of the same program provides
District standardization.
·
Common systems permit the transfer of
information across schools.
·
Both products are only available for
purchase from the respective vendors.
The Board approved
these two vendors as sole source providers as outlined.
M. Determination of
Whether to Participate in School Construction Insurance Pool, Inc. (SCIP);
Approval of Resolution to Participate; Approval of and Authorization to Execute
SCIP Membership Agreement
A.R.S. § 15-341(A)(31) requires school districts
to secure insurance coverage for all construction projects for purposes of
general liability, property damage and Workers’ Compensation. The Arizona School Risk Retention Trust, a
general liability insurance pool in which the District currently participates,
has established the School Construction Insurance Pool, Inc. (“SCIP”), a
non-profit corporation, for the purpose of allowing school districts to jointly
purchase construction insurance.
The Arizona State
School Facilities Board requires that the District become a member of
SCIP.
There is a minimal
fee schedule for participation in SCIP, which allows for general administrative
overhead of the pool; this fee will be forever waived for districts that join
SCIP prior to December 31, 2001. After
a district joins SCIP, it can purchase insurance for construction projects. SCIP would then design the perfect insurance
program for the construction projects before bids are finalized and approved.
It was the
recommendation of the administration that the Governing Board approve the
Resolution and Membership Agreement, thereby authorizing execution of the
agreement. The Board approved the
recommendation.
It was the recommendation of the administration that the Governing Board declare a public hearing concerning truth in taxation and the 2001-2002 proposed budget, and invite citizens who indicated an intent to ask questions or make comments.
Ms. Cigliana reviewed the FY 2001-02 Truth in Taxation Worksheet, which included FY 2000-01 budgeted expenditures, FY 2001-02 budgeted expenditures, and calculations for the percentage change formula and increase.
Audience member
Tom Moser addressed the Board regarding projections and the reasons for a tax
increase. Dr. Balentine clarified that
the proposed budget would mean an annual $23 property tax increase on a
$100,000 home.
Dr. Smith closed the public hearing.
4. Adoption of 2001-2002 Budget
A motion was made by Mrs.
Schuh to adopt the 2001-2002 Amphitheater Unified School District budget as
presented. The motion was seconded by
Dr. Barrabee and passed unanimously, 4-0.
5. Approval of Increased Levy of Property Taxes
The State of Arizona requires governing boards
to consider a motion to levy increased property taxes as estimated in the Truth
in Taxation Notice by a roll-call vote.
It was the recommendation of the
administra-tion that the Governing Board approve the levy of the increased
property taxes as estimated in the Truth in Taxation Notice with a roll-call
vote.
Dr. Barrabee moved to approve the levy of increased
property taxes as estimated in the Truth in Taxation Notice. Mrs. Schuh seconded the motion. In a roll-call vote, the motion passed
unanimously, 4-0: Dr. Barrabee, aye;
Mr. Prout, aye; Mrs. Schuh, aye; Dr. Smith, aye.
6. Approval of District Mission and Beliefs
During the 2000-2001 school year, the
Superintendent requested suggestions from the Governing Board, employees,
students, parents and community members for a revised Mission Statement and
Beliefs to be adopted by the District.
The information received had been reviewed, a draft Mission Statement
and Beliefs developed, and was ready for review and adoption:
Mission
To
provide educational opportunities that encourage students to learn and succeed.
We
believe
v
all students and staff should be dedicated to educational excellence.
v
education requires cooperation among the students, parents, school, and
community.
v
the school community deserves a safe environment.
Dr. Balentine noted that
the Board is in the process of compiling Governing Board Goals for the
2001-2002 school year. Those goals will
be finalized at an August Board meeting, and the district will work to meet those
goals through its Mission and Beliefs.
Approval of the District Mission and Beliefs was recommended.
A motion was made by Dr.
Barrabee to approve the revised Mission Statement and Beliefs. Mrs. Schuh seconded the motion. Board members noted that the Mission
Statement and Belief encompassed numerous matters that had been expressed by
Board members, staff, and members of the community. The motion passed unanimously, 4-0.
7. Acceptance of State of Arizona School
Facilities Board Funding for Deficiency Corrections Projects
Under Students First legislation, the State of
Arizona School Facilities Board (SFB) is now responsible for construction and
renovation of public school facilities.
To identify deficiencies requiring correction, the SFB contracts with
private building inspectors to complete initial assessments of school
facilities and equipment. The SFB then
funds corrections to deficiencies identified through the assessment. Under the legislation, existing deficiencies
of all schools in Arizona are to be corrected by June 30, 2003.
The SFB retained inspectors to examine Amphitheater
facilities and had identified a number of deficiencies eligible for
correction. At the March 1, 2001
meeting of the SFB, a number of Amphitheater projects were approved for
funding; these corrections total $5,273,106.
The district is required to accept or reject the improvements offered by
SFB. Acceptance of funding requires the
District to agree to the terms and conditions set by the SFB; those terms and
conditions are set forth in an agreement dated May 6, 1999, which had been
prepared for acceptance.
It was the recommendation of the Administration that the Governing Board
authorize submission of the acceptance of the SFB deficiency correction funding
in accordance with the terms and conditions set by the SFB, as described in the
documents presented.
Larry Hansman, Building Systems Manager, provided an
overview of the process, reporting that the District now has a management
company that has been assigned to it.
Staff reviewed the $5,273,106 figure, met with the SFB staff, and came
up with a supplemental list of $1,400,000, bringing the total to approximately
$7 million that Amphitheater School District is to receive from the State,
managed by the State, to correct deficiencies that have been identified. At this time, RFP’s for architects were
being developed. Mr. Hansman reviewed
the original and supplemental lists of projects, estimating that 75-80% of the
work is heating/ventilating/air conditioning replacement and roof replacement.
A motion was made by Mrs. Schuh to approve the schools deficiencies lists. The motion was seconded by Mr. Prout and passed unanimously, 4-0.
9. Approval of Governing Board Policies and
District Regulations Relating to Student Discipline and Proposed Revisions
Revisions to Board policies and regulations
regarding student discipline were studied by the Board on June 26, 2001. The following policies were presented and revisions considered: JIC, JIC-RA, JIC-RB, JK, JK-RA, JKA, JKB,
JKD, JKE, JKE-E. Dr. Balentine noted
that in general the policy changes are legislatively required, in particular
related to specific expulsion length and readmission procedures. Approval was recommended, based upon this
second reading.
There was extensive discussion of the policies. Board members will provide further
suggestions in writing; Mr. Jaeger, Dr. Hooley and Dr. Bornfield will provide
reports on various issues as requested by Board members.
A motion was made by Dr. Barrabee to continue the
item until the next Board meeting (August 14, 2001). The motion was seconded by Mr. Prout and passed unanimously,
4-0.
8. Approval of Policy Revisions as Approved by
Classified Employees of the Amphitheater Education Association
This item was presented at the June 26, 2001
Board meeting for study. Board members
directed that additional revisions be made; the policy as presented incorporated those revisions. The administration recommended
approval of the policy revisions as presented.
A motion was made by Dr.
Barrabee to approve the policy revisions as presented. Mr. Prout seconded the motion.
In discussion, Dr. Balentine noted that this is a negotiated document through the meet and confer process. Board
members will make any further suggestions to the administration, for
consideration in next year’s meet and confer policy negotiations. The motion passed 3-1, with Mrs. Schuh
voting nay.
Mr. Prout: Discussion of budget priorities;
utilities-use conservation plan.
Dr. Smith:
Consideration of a resolution regarding IDEA, limitations placed on
Board action by those laws.
Rhonda Ball spoke regarding the timely appointment of a principal at Mesa Verde Elementary School.
ADJOURNMENT
A motion was made by Mr. Prout, seconded by Dr. Barrabee and passed unanimously, 4-0, that the meeting be adjourned. The time was 9:24 p.m.