Graphics and Printing
Newsletters and Special Stuff
By Jamie Gurule
There is
nothing worse than receiving information that is already
outdated. Volunteers, teachers and administration show
excellence when information is given in a timely manner in a
professional way.
So how do
we make sure that what we want to communicate gets completed in
a timely manner? How do we inspire others to get the
information in, so that lack of planning isn’t turned into an
emergency?
DEADLINES.
“Deadlines are lifelines," my mentor once told me. Deadlines
are also guidelines, goals for people to strive to reach.
That is why in the printing world we have “Drop Dead Dates” or
the absolute last moment before the project drops dead – it
isn’t going to happen no matter what! No negotiations. You
miss one of these and it will never happen again!
Graphics and
Printing is a support department, and it is our mission to
support all sites in any way possible. Unfortunately,
this does mean that in order to support ALL we have to set some
guidelines to make sure that ALL are supported. This is hard… I am wired to help people – a “GO TO
GIRL” if you please… but deadlines are deadlines. When a
department supports 2,238 employees, guidelines have to be set
or chaos rules the roost and I don’t play well with Chaos!
Recently I
had to make some hard decisions regarding deadlines and special
projects. No, I don’t have some weird control issue! Just a
“Go To Girl” trying to keep her staff from mutany! So here it
is:
-
Due to the continuing high demand for A-Z Readers and small
booklets:
Only 15 titles
may be requested on a given date and other orders should be
dated at least 5-10 working days apart. If you are ordering
over 50 books per title – please include only 10 titles per
order.
-
Please give us longer than 1 day to complete large orders. (Although
we appear to have super human powers – sadly…we don’t.)
-
Large
booklets will only be printed the last week of each month.
Please have all large booklet orders to G & P by the third
Friday of the month. This allows for the turn around
time on large booklets quickly!
If you have
volunteers preparing these items PLEASE – PLEASE
inform them of the large booklet deadline. As always, as long as we
know what’s going on with deadlines- we are always willing to
work with everyone until the dreaded DROP DEAD DATE!
STOCK
FORMS
In an effort
to rid ourselves of the “middle man”, all 9000 series stock
forms and any billable forms (i.e. labels, envelopes, misc.
booklets, etc.) are no longer ordered through the warehouse.
9000 series stock forms are now ordered electronically. This
form can be accessed through Graphics and Printing website along
with detailed directions on how to submit the form
electronically through e-mail. Orders can also be printed and
faxed (4059), or sent directly to Graphics and Printing.
Included on this form, in the left hand corner is a drop down
list of current warehouse items that are considered billable.
These items will now be ordered through Graphics and Printing on
a regular work order and submitted in the same manner as
all other printing orders. If there is a stock form that you
use yet do not see on this form, please contact me at 696-4055.
If you have issues sending the e-mail, please contact me.
NEW GRAPHICS
AND PRINTING DELIVERY SCHEDULE
Beginning
August 1st, John, the District mail courier, began
picking up Graphics and Printing work orders. This enabled
Graphics and Printing to combat the rising costs of
transportation by cutting back on visiting all sites everyday.
Graphics and Printing now delivers to north sites on Monday,
Wednesday and Friday and to the south sites on Tuesday and
Thursday. So far this schedule has worked great! It has even
allowed us the flexibility to push back delivery start times
when needed to ensure we complete all the work on time.
Delivery
schedules have been adjusted to compensate for holidays. For
example: Labor Day – all work due for the Monday deliveries were
completed and delivered on Friday before the Monday holiday.
Any jobs received on Friday were completed on Tuesday and
delivered that day.
We have made
compensation for “emergency/last minute jobs” although a small
fee (.75 per mile from G & P to site) is attached to the order.
As always, teachers are welcome to deliver and/or pick up any
last minute orders or submit electronically to speed up the
process.
BUSY BEES
We love
keeping busy at Graphics and Printing (makes the day fly by) and
I must say we’ve been very happy! Since the beginning of the
2007-2008 school year, 9.3 million copies have been
made! Just to give you an idea… that is:
-
11,667 Tape Bound Books
-
8,253 Spiral Bound Books
-
4,961 Pads
-
83,566
Booklets (13,908 Large - 69,658 Small)
-
4,175 2 Part NCR Forms
-
30,838
3 Part NCR Forms
-
21,445
4 Part NCR Forms
-
3,400 5 Part NCR Forms
-
The rest
normal copy jobs
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