The information contained on this page has been provided to CDO Staff for convenience and efficient processing. 

Clubs (Student Activities)

Student Activities Policy and Procedure Manual

Fundraising Authorization and Approval Form

New School Year forms needed for active clubs:

• Policy & Procedure Acknowledgment
• Officer's

Forming a new club forms needed:

• Petition (instructions)
• Constitution

For every club activity (expenditure, fundraiser, etc.) the CDO bookstore needs the following:

• New Student Activities Requisition with:

• CDO Meeting Minutes approving expenditure

• Member roster/signature page

• Information re: quotes, registration fees etc…. (brochures, registration form etc…)

Employee Reimbursement

• Must be pre-approved

• Only if the vendor does not accept purchase orders or checks or special circumstances 

• Purchase can only be made after the requisition is approved by District

Auxiliary Expenditures

• Expenditure Authorization Request with:

  • Attach quotes, registration forms, estimates etc...

Purchase Orders

• Attached to Requisition

  • The order must be placed after the P.O. has been issued to you and submitted to the vendor.

  • Most purchase orders require 3 quotes

Receipts

• Receipts for expenditures must be turned into bookstore staff within 24 hours of purchase and after the requisition has been approved and purchase order number issued. 

• Allow 10 days for processing

• Checks are issued once per week

Thank you! 

Bookstore Staff 

Geneva Carry Robinson   696-5706

Karen Conelly    696-5705