• The information contained in this page has been provided for CDO Staff, for convenience and efficient processing. 

    Field Trips/Travel

    • Requisition(s) with:

      • Signed/approved Travel Request

      • (If club account: follow the club procedures below, in addition)

      • Each item must have a separate requisition (i.e. Meals, Lodging, Transportation, Substitute Pay….)

      • Please ensure that the budget codes are correct, otherwise they will be returned from district.

      • Information re: quotes, registration fees etc….

      • Attached Tax credit approval (if applicable)

      • P.O.s/Checks/Reservations can only be processed once the travel request is approved

    • Travel approvals:

      • In-city:  Principal Approval

      • Out of County:  District/Monica Nelson Approval

      • Out-of-State:  Governing Board Approval

    Student Activities (club)

    • Requisition with:

      • Minutes approving expenditure

      • member roster/signature page

      • Information re: quotes, registration fees etc…. (brochures, registration form etc…)

      • Quote paperwork (if applicable: see below)

    Employee Reimbursement

    • only if the vendor does not accept Purchase Orders or Checks or special circumstances (prior Administrator approval)

    • purchase can only be made after the requisition is approved

    • employment reimbursement form must be signed and approved, then attached to the receipt and turned into the bookstore

    Auxiliary Expenditures

    • All auxiliary requests must be approved prior to turning in paperwork to the bookstore

    • Expenditure Authorization Request with:

      • Information re: quotes, registration fees etc…. (Brochures etc…)

      • Quote documentation (if applicable: see below)

    Purchase Orders

    • Attached to Requisition

      • The order must be placed after the P.O. has been issued to you and submitted to the vendor.

      • Purchase Order Requests exceeding, $1,000 are district P.O.s and need to have the following attached:

      • Quote information (3 or 5 written: e-mail is acceptable) from each potential vendor

      • 3 or 5-quote form completed electronically and e-mailed to bookstore staff

      • The 5-quote is only necessary if two or more vendors “do not carry the item”

    Receipts

    • Receipts for expenditures must be turned into bookstore staff within 24 hours of purchase and after the requisition has been approved and purchase order number issued. 

    • Allow 10 days for processing

    • Checks are issued once per week


    Thank you! 

    Bookstore Staff 

    Sharon Miller     696-5706

    Karen Conelly    696-5705