-
The information contained on this page has been provided to CDO Staff for convenience and efficient processing.
Field Trips/Travel
-
Requisition(s) with:
-
Signed/approved Travel Request
-
(If club account: follow the club procedures below, in addition)
-
Each item must have a separate requisition (i.e. Meals, Lodging, Transportation, Substitute Pay….)
-
Please ensure that the budget codes are correct, otherwise they will be returned from district.
-
Information re: quotes, registration fees etc….
-
Attached Tax credit approval (if applicable)
-
P.O.s/Checks/Reservations can only be processed once the travel request is approved
-
Travel approvals:
-
In-city: Principal Approval
-
Out of County: District Approval
-
Out-of-State: Governing Board Approval
Clubs (Student Activities)
Student Activities Policy and Procedure Manual
New School Year forms needed for active clubs:
Forming a new club forms needed:
For every club activity (expenditure, fundraiser, etc.) the CDO bookstore needs the following:
Employee Reimbursement
-
Only if the vendor does not accept purchase orders or checks or special circumstances (prior Administrator approval)
-
Purchase can only be made after the requisition is approved
-
Employment Reimbursement form must be signed and approved, then attached to the receipt and turned into the bookstore
Auxiliary Expenditures
-
All auxiliary requests must be approved prior to turning in paperwork to the Bookstore
-
Expenditure Authorization Request with:
-
Information re: quotes, registration fees etc…. (brochures etc…)
-
Quote documentation (if applicable: see below)
Purchase Orders
-
Attached to Requisition
-
The order must be placed after the P.O. has been issued to you and submitted to the vendor.
-
Purchase Order requests exceeding $1,000 are district P.O.s and need to have the following attached:
-
Quote information (3 or 5 written: e-mail is acceptable) from each potential vendor
-
The 5-quote is only necessary if two or more vendors “do not carry the item”
-
Receipts
-
Receipts for expenditures must be turned into bookstore staff within 24 hours of purchase and after the requisition has been approved and purchase order number issued.
-
Allow 10 days for processing
-
Checks are issued once per week
Thank you!Bookstore Staff
Rose Sverdrup 696-5706
Karen Conelly 696-5705
Leann Calvin 696-5704
-